Settings Center - Medimood Enterprise

Facility Profile Settings

Facility identity

Logo, name, email, phone, and address

Portal defaults

Default language, unit or wing, and login roles

Dashboard consistency

Saved details appear across portal pages

Facility Logo

Use a clear square logo, preferably 200×200 px. JPG, PNG, or GIF; max about 70 KB.

Facility Name

Please enter a facility name.

Primary Facility Email

Please enter a valid facility email.

Primary Phone

Please enter a phone number.

Facility Type

Please select a facility type.

Default Portal Language

Please select a language.

Default Unit or Wing (optional)

Default Role Access for This Login

Hold Ctrl/Cmd to select more than one role.

Facility Address (optional)

Billing & Usage

Usage-based monthly billing for completed assessment workflows

The included patient slots shown below are not billed. After those slots are allocated, completed workflows are billed by workflow type and the monthly minimum may apply. Multiple component tests saved as part of the same workflow are grouped so they are not charged separately. Existing records and completed reports remain accessible regardless of billing status.

Billing Account Status

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Included patient slots

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Workflow grouping

Component tests completed within one workflow are grouped into one usage charge

Clinical access

Billing is non-blocking; existing records, reports, and clinical workflows remain available

Billing Model

-

Patients Enrolled

-

Free Patient Slots

-

Estimated Current Invoice

-

Current Billing Period Ends

-

Payment / Latest Invoice

-

Current Workflow Pricing

Prices are loaded from the backend billing configuration so the portal and invoice calculations stay consistent.

Monthly minimum after trial allocation

-

Quick Screen

-

Per completed quick-screen workflow after included patient slots

Smart Assessment

-

Per completed smart-assessment workflow

Full Battery

-

Per completed full-battery workflow

Follow-up Check

-

Per completed follow-up workflow

Documentation Add-on

-

Per completed billable documentation add-on

Billing contacts, payment methods, and provider invoices are available only to authorized clinic billing administrators.

Date	Period	Status	Amount	Receipt
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MediMood supports documentation workflows. The clinic remains responsible for medical necessity, coding, payer policy, claim submission, and reimbursement outcomes.

Insurance-Ready Documentation Settings

Defaults aligned with assessment forms and billing-office review

Provider defaults

Provider, NPI, POS, payer, and visit defaults

Insurance-ready workflow

Cognitive, behavioral, functional, and automated assessment documentation support

Report readiness

Medical necessity, scores, interpretation, care plan, and billing notes

MediMood supports documentation only. The provider or clinic remains responsible for final clinical diagnosis, medical necessity, CPT/HCPCS and ICD-10 coding, claim submission, payer-specific rules, and reimbursement outcomes.

Provider, Visit, Payer, and Coding Defaults

Default Provider Name

Default Provider NPI

Facility or Organization NPI

Default Visit Type

Default Service Location

Default Place of Service Code

Default Documented Minutes

Default Payer Type

Default Payer Name

Default Documentation Pathway

Default Clinical Concern

Default Billing Review Status

Billing Contact / Notes Owner

Medical Necessity Defaults

Symptom Onset / Course

Prior Cognitive Status

Functional Impact

Affected Domains

Safety / Risk Default Notes

Default clinical indication checklist

Memory/orientation concern Executive function concern Language/communication concern Mood/behavior concern ADL/IADL impact Medication adherence concern Falls/mobility risk Caregiver burden/support need

Report and Billing Notes Defaults

Default ICD-10 Clinical Indication Notes

Default Claim / Payer Notes

Default Clinical Summary Template

Default Clinical Impression Template

Default Care Plan Template

Default Patient / Caregiver Instructions

Default Provider Attestation

Default Disclaimer

Set defaults once, then use them inside the assessment-page insurance documentation workflow.

Backup Center

Read-only backup health and encrypted export downloads

This section only displays backup health and encrypted export files. Restore, delete, secret viewing, and billing changes are not available here.

Daily MongoDB Backup

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Encrypted Local Export

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Disk Capacity

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Retention Rule

14 days

Daily backups auto-clean after the configured retention window

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Backup Audit Preview

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